Give arrival and setup their own plan.
Share the exact address, vendor entrance, parking instructions, and setup deadline. For buildings with multiple event spaces, include the room or terrace name and any service-elevator requirements.
Ask the venue who supplies tables, linen, chairs, and suitable lighting. Confirm any vendor documentation they need before the event rather than assuming it will be available at arrival.
Coordinate the rolling-service window with your reception or program. The best timing is the period when guests can comfortably visit the station, not necessarily the full duration of the celebration.
For garden, patio, and outdoor celebrations.
Consider how the space changes during the event. A station that works well before sunset may need additional lighting later. Open-air locations may also need shelter from wind and a backup plan if conditions change.
Confirm the venue’s tobacco policy, approved smoking location, and where live rolling can take place. Keep those decisions distinct from the overall indoor or outdoor event description.
For golf outings, identify whether service happens before the round, at a sponsor station, or during the clubhouse celebration. That context helps us discuss cigar quantity and service time.
Give the details a personal touch.
Ask about custom cigar bands for a wedding monogram, event theme, or brand artwork. Share the event date and desired quantity so design approval and production timing can be reviewed.
For a quote, include your date, city, venue, adult guest count, event type, and preferred rolling hours. Our event planning guide explains the other details to consider.
These are event inquiry areas, not public office locations. Availability, staffing, and any travel are confirmed for your booking.
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